Gibela has committed to drive meaningful Economic Development (ED) throughout fulfillment of the PRASA project. In order to simplify the process of monitoring and reporting on ED across the project and its many suppliers, Gibela has developed a web-based application built on top of the industry-leading Mpowered BEEtoolkit platform.
This ED Reporting and Monitoring Tool is designed to make the process of tracking your ED progress as easy as possible.
Setting your commitments is a once-off exercise. Once the ED team at Gibela has loaded your profile, you will receive an email with your BEEtoolkit login details. This email will invite you to access the BEEtoolkit and navigate to the commitment tracker so that you can report your ED targets for the rest of the contract period.
Click the link in the email to open the BEEtoolkit, or go directly by visiting gibela.beetoolkit.co.za
Once you’ve logged in, you’ll be taken to your dashboard. On your dashboard you’ll notice a series of icons.
The top icons represent the tools that Gibela provides at no charge. The bottom row of icons are add-ons to the ED tool that you can purchase from Mpowered to use for managing your BEE status.
Click on the ‘ED commitments’ icon to go to the to the Commitment tracker.
Once the commitment tracker is open, you’ll see 2 sets of ED commitments:
- Global commitments
- Quarterly commitments
Your Global Commitments will have already been defined during the supplier on-boarding process, they set-out the ED targets you will seek to achieve across the entire project lifetime. These will be pre-populated for you by the Gibela ED team, based on the submission you’ve already made.
The Quarterly Commitments are a place for you to record your commitments for each quarter across the contract period. To set your commitments, click on the Quarterly Commitments link.
You’ll notice several tabs across the top of the commitment tracker in the blue bar. Each tab represents a pillar of the ED schedule. By default, your commitments open to the first pillar, Job Creation.
On this screen, you will see a table that allows you to set each of your commitments for the ‘Job Creation’ element.
The first column (red arrow) of the above table contains a description of each commitment.
The second (blue arrow), the unit in which you should be capturing your commitments.
The third (yellow arrow) will display your global commitments, negotiated previously. This is displayed here as a reference for you as you set your quarterly commitments.
The fourth (green arrow) you'll see small help icons. These icons will describe exactly what figures you should capture in the columns to the right of them.
To the right (pink block), you will see a scrollable series of columns for each quarter of your contract period. You will be required to capture a numerator and denominator for each quarter. The numerator and denominator will be used to calculate your commitment for the quarter.
To demonstrate, lets set some commitments for the Preferential Procurement element. Go to the Preferential Procurement tab by clicking on the Preferential Procurement link in the blue bar.
You will see a table with the same structure as that described in the Job Creation tab.
Let us set some quarterly commitments for the first indicator ‘Spend on all suppliers based on B-BBEE recognition levels’.
We see that we have a global commitment of 65% (red arrow) for this indicator. We also see that this indicator requires we work in Rands (yellow arrow) as a unit for our numerator and denominator. Clicking on the small help icon (blue arrow) provides further detail on the exactly figures that we should use for our numerator and denominator.
In this case, we see that we must capture our anticipated ‘B-BBEE procurement spend on all suppliers based on the B-BBEE Procurement Recognition levels’ amount for the numerator and our ‘Total Measured Procurement Spend’ for the denominator.
We expect that for quarter 1, we will have R150,000 spent (red block) on suppliers that have BEE recognition, and we expect that our ‘Total Measured procurement spend’ will be R250,000 (blue block). After filling in these figures, we click ‘Save Changes’ (green arrow).
You will see that a green notice tells us that our figures have been saved.
You will also see that your Quarter 1 commitment has updated to 60% (red arrow). We can now scroll to the right (green arrow) and continue to fill in the balance of our commitments. If your commitments will be the same across all quarters, you can click the arrow (blue arrow) next to a quarterly commitment to copy it to all other quarters. A green notice will tell you that the commitment has been copied. If you are ever unclear about the definition of the numerator, denominator or unit that you should be capturing, be sure to check the ‘help and definitions’ link (yellow arrow) at the top right of your screen. This will take you to a useful list of frequently asked questions that will guide in you in completing your commitments submission.
Once you have set your quarterly commitments, and the Gibela ED team has reviewed them, the commitments will be locked and will not be editable unless the ED team unlocks them again.
Your ED commitments will be available as a reference for you throughout the ED Reporting and Monitoring Tool. These references will help you track your ED status in real-time, ensuring that you stay on top of your obligations.
If you have any questions, please email us on: firstname.lastname@example.org