Creating a new Scenario
The Scenario Planner allows users to assess how changes to any of the scorecard elements will impact on your scorecard. When a scenario plan is created, an actual scorecard (from your Scorecard Calculator) and a target scorecard will need to selected as the basis for the scenario. The Scenario Planner will then provide a gap analysis with recommendations as to the changes you need to make in order to achieve your target scorecard. Alongside the change recommendations, you can enter the changes your company is able to afford. This allows you to assess the impact of afforded changes and becomes your B-BBEE strategy for the period in question.
1. Now click on ‘Scenario Planner’. See Figure 112.
2. This will take you to figure 113; here you can click on ‘New Generic Scenario’ or ‘New QSE Scenario’.
3. This action will take you to figure 114
4. Name your new scenario, and select the scorecard you want to base your scenario on. Then select the target scorecard you would like to serve as a target for the scenario. If no target scorecard is selected, the system will default to the targets as provided by the DTI). Lastly, select the financial year in which you will be verified, and click on save.
5. Now click on the new scenario that you have just created. See figure 115.
6. This action takes you to Figure 116. As you can see, the layout is similar to that of the scorecard calculator, and the system defaults to the Summary page of the scorecard.
7. Now click on the tab(s) that you would like to create scenarios for. We have used Preferential Procurement as an example. You will see a link reading ‘Gap Analysis’. See Figure 117. Once you click on this link you will see what gaps there are between your actual and target information. If you would like to close this view, simply click on ‘Show/Hide Gap Analysis’. See Figure 118.
8. In this view, see Figure 119, you can see both your actual and scenario information. Actual information cannot be edited (to edit the actual information, please go back to the scorecard calculator). The scenario information however can be edited in such a way to determine the impact of a change to information within the organization. In the case of Preferential Procurement for example, this change could be the increase in spend with compliant suppliers. Changes to the scenario information will impact both the scenario score as well as the gap analysis, allowing you as accompany to set actual goals (Rand and cent or individuals) so that you can achieve the required level.
9. To add a note to any changes you have made, click on the bubble icon, indicated in the ellipse in Figure 120, type your note, and save the note. You will notice that the icon turns red next to any scenario were a note has been added.
10. You can then go into another element e.g. Skills Development and repeat this action until you have created scenarios for all the elements of the scorecard.
11. You can also look at your summary score at any time in order to see your totals and overall changes. See Figure 121.
12. Once you are done with this section you can return to the dashboard by clicking on the dashboard icon in the top left-hand corner. See Figure 122.